Seattle Apartment Pickup Access Checklist

Six building questions

Settle the access plan early.

A provider cannot confirm a workable appointment from an item list alone when the building controls the path and timing.

Elevator

Is there a freight elevator? Must it be reserved? What are its dimensions, hours, and protection rules?

Loading

Where can the provider legally load, how long can the vehicle stay, and how far is that point from the unit?

Entry

Does the crew need a key, fob, code, concierge check-in, lockbox, or onsite escort?

Vendor rules

Does management require a COI, vendor registration, floor protection, a service entrance, or specific work hours?

Path

How many stairs, doors, turns, hallways, gates, and exterior steps sit between the item and truck?

Timing

Do the requested two-hour windows fit the building reservation and the person providing access?

Property-manager worksheet

Collect the access details in one place.

Complete this with the building before choosing provider windows. Keep it with the request details.

JUNKSEA · SEA

Apartment pickup access worksheet

Planning worksheet only · not a confirmed appointment

01Building and unit

02Property manager or concierge contact

03Approved service entrance

04Freight elevator reservation and dimensions

05Loading area, parking limit, and vehicle restrictions

06Approved service date and access hours

07COI, vendor registration, or floor-protection requirement

08Key, fob, code, lockbox, or escort process

09Stairs, doors, turns, and carry-distance notes

10Onsite contact authorized to approve the final scope

Photograph the whole route

Show what the crew must navigate.

Useful photos reduce guesswork around crew size, equipment, disassembly, carry distance, and whether the accepted item can leave through the planned path.

Wide view of the complete item groupLarge-item dimensions or model labelsDoorways, hallways, and tight turnsStairs and elevator interiorService entrance or loading areaDistance from building exit to truck position

Before provider review

Prepare the request.

01Confirm building rules and service hours.
02List every item and note anything heavy or assembled.
03Photograph the items and complete removal path.
04Choose windows that match reserved access.
05Name the person who will provide entry and approve scope.

Before arrival

Prepare the property.

Keep hallways and doors clear
Reserve the approved elevator or dock
Keep pets and children away from the work path
Separate items that are staying
Do not block sidewalks, alleys, or shared collection areas
Have the onsite decision-maker available

At the property

Approve the exact scope before loading.

VerifyItems, access, labor, and material

The provider confirms the work that is actually present and safely reachable.

ApproveOne final onsite price

If the scope differs from the request, review the revised total before any loading begins.

Plan the path from the unit to the truck.